Financial Statements

The SAP ERP system provides a standard report (RFBILA00) for creating financial statements.

Financial statement versions are also used in the structured balance list, drilldown reporting, planning, and transferring data to consolidation.

The financial statement version enables you to configure the report format such as whether to create the report at the business area level, segment level, profit center level, company code level, and so on (the document split must be activated to create financial statements for additional entities). You determine the following:

Which items are to be included and the sequence and hierarchy of these items

·         The text describing the items

·         The charts of accounts and the individual accounts relevant to the report

·         The totals to be displayed

You define a financial statement version in two steps:

·         Enter it in the directory of financial statement versions

·         Define hierarchy levels and assign accounts

Each version must have the following “special items”

·         Assets

·         Liabilities

·         Profit

·         Loss

·         Profit and loss results

·         Accounts not assigned

·         Notes to Financial Statement

·         Non Assigned Accounts

The net profit or net loss is only determined from accounts that are assigned to the assets and liabilities items. Accounts belonging to the items notes to financial statement (see above) or not assigned are not taken into account

A financial statement version consists of a maximum of 20 hierarchy levels.

·         Assign items to each level. The system calculates a total/subtotal for each item, which is then displayed when the program is run.

·         Assign texts to each item.

·         Assign the accounts whose balance and account name are to be listed to the lowest levels.

You can write additional texts for each item in a financial statement. You can write up to four lines of text at the beginning and/or the end of an item.

You use account group assignment to determine in which cases the balance of a specific account group is to appear in a specific financial statement item. (e.g. Bank with positive or negative balance)

Drilldown Reporting

Drilldown reporting is a tool that enables you to analyze G/L account transaction figures and financial statements. You can also carry out variance analyses such as plan/actual comparisons, fiscal year comparisons, and so on.

Drilldown reporting also provides functions for processing lists, such as sorting, conditions (threshold values), ranking lists, and so on. You can also access SAP Graphics, SAP mail, and the Excel List viewer from your report.

Characteristics and key figures form the basis of the drilldown report presentation. Characteristics define how your data can be classified or provide a time reference. Key figures include stored values or quantities and calculations based on these values and quantities. In G/L drilldown reports:

·         Characteristics can include company, company code, business area, segment, profit center, chart of accounts, financial statement item, currency, fiscal year, period, and so on

·         Key figures can include total credit balance, total debit balance, balance sheet value, accumulated balance, balance carry forward, and so on.

Each report consists of a number of lists that are divided into two categories according to their content: drilldown lists and detail lists